Automate Your Business Documents With Variable Content Documents

Have you ever asked yourself if it was possible to integrate your business applications’ data to your documents in order to make productivity gains? If it is the case, you will be happy to know that it is indeed possible and Formplus is able to help you with this project. In this article, we will explain what is an automated documents solution and what are its benefits.

What is a Variable Content Document?

A variable content document is an administrative or promotional document to which we integrate data from your business applications.

At Formplus, we use the PlanetPress software to perform this automation work. It allows to print, to archive and to send email and fax via a sophisticated distribution management process.

What are the Advantages of Variable Content Documents?

These automated documents will give you productivity gains and will bring you many benefits in your business documents’ management. Here are some of these benefits:

  • Variable content documents eliminate printing and stocking of pre-printed forms.
  • They allow to easily manage the distributed printing of transactional documents.
  • They increase customer response rate and optimize their loyalty through document personalization.
  • They convert invoices and other transactional documents in promotional materials.
  • They print complex documents quickly.
  • They capture data from most hosts including databases compliant to ODBC and native XML format.
  • They eliminate errors due to manual interventions.
  • They offer more flexibility in managing your documents.
  • They allow you to use web technologies to optimize your business processes or to communicate with external e-commerce applications.

This concludes this article on how you can automate your business documents with variable content documents. If you would like more information on how we can automate your own, do not hesitate to contact us. It is with pleasure that one of our consultants will answer your questions regarding the automation of your business documents.

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